When I graduated from college I thought life would be easier… or at least that’s what they told me. I don’t know, maybe I’m just living a different life than they are. Or maybe I got off easy during my school years. Ha! So currently, I’ve been doing so much and I don’t even know how I actually get stuff done until I studied what I do. This article will show you how to get things done when there’s just so much to do.
I’m an engineer, a blogger, a financial planner, and a dreamer, so you can guess how much stuff I do everyday. And I’m going to share with you guys how I do it. If you’re having trouble getting things done because there’s just too much, then this is perfect for you.
Step Back And Breathe
Sometimes we get too overwhelmed just by thinking or looking at what we need to do and as human defense mechanism, our brains shut down and tells us, nuh-huh-no-sir-no-way. The attitude towards work becomes the block in actually getting things done. So, before that all happens, just step back, take a deep breath and stop thinking. The more you think about it, the more you’ll get scared to do it. And that doesn’t get things done, that just frustrates you.
Write A To-Do List
Once you’ve stopped thinking… I know. I know. It’s the most basic thing to do. Grab a pen and paper and create your to-do list. This way, your tasks are removed from your mind and into paper. It’s good to do this so you want be trying to remember what you need to do the whole day. You’ll just distract yourself. So, create a to-do list ans write down everything you think you need to do. Here’s a tip, your main bullets are your main categories and indented bullets will be your action items for that category. You categorize by project, by work, or anything that’s on your plate.
Write A Priority List
Once you’ve written down your to-do list, it’s time to create your priority list. Yes, another list. This way, you’ve got a clear vision of the things that you need to do. So go over your to-do list and from there, pick each one of those projects and rewrite them in another list starting with the project or work that needs most priority. Prioritizing helps you to see what you need to be focusing more on. You don’t want to just get things done, you want to be productive.
Review And Understand
Then before you actually do anything, review your list and understand what you need to do and why you need to do them because sometimes there are things on those lists that are not really necessary. Doing all those will only take up too much of your time and burn you out. You can also try to lessen your list looking at the things that you shouldn’t really be doing on your own, or the one that you shouldn’t really be doing at all. Give them to someone else. Learn how to delegate.
Pick Out The Easy Ones First
After you’ve prioritized and reviewed your list, you can start to work by picking one action item on your top priority project that’s easiest to do. You’ll be checking off your list and no time and it will get you started by boosting your confidence because you will know you’re actually getting things done. But be careful not to focus only on the little tasks, sometimes you’ve also got to learn to know when you need to do the bigger tasks first.
Give Yourself Time To Do One Job Until You Finish It
Once you’ve started working on one thing, make sure that it’s not going to be the only thing that you need to do for the whole day. You need to time yourself. Say you need to do this only until 10am then do something else. This way, the item will sound more urgent to yourself because you’ve given it a personal deadline. If you haven’t finished it by the time that you’ve given yourself to finish, that’s ok, if you know you’re almost done, just keep doing what you’re doing and don’t stop. Sometimes stopping and changing activities pushes you off. So when you’re on a roll, just keep rollin’.
Don’t Spread Yourself Too Thin
Multitasking is ok, but spreading yourself too thin is simply not going to get things done faster. There was one time I had to multitask by running from the office lab, which is in the basement, and the manufacturing area, which is in the first floor. I kept running from the basement to the first floor and then back again. That was just stupid, because I spent more time running up and down the stairs than actually doing the job. Like I said, if you need to get two things done at the same time, learn to delegate. Get someone to help you.
You Won’t Be Able To Do Everything
At the end of the day, you’re going to look at your list and see that you weren’t able to finish all the things that you need to do. That’s ok, if your list is that long, you should only expect to finish at least 20% of the tasks, and if you’ve finished 50% then that’s great because you’re half way there. Just make sure to give yourself a pat on the back for doing a good job on ticking things off your list, and know that tomorrow is another day.
Hope you guys find this post helpful. Let me know what you think by leaving a comment below.