I am being bombarded with blog emails (what I call emails that I get from my blogging) that sometimes it takes me up to 10 days before responding to these emails. Does this happen to you, too?
I’m only one person working on my blogs so it is a lot of work, not to mention that it is only part-time. I’m very sure you have a similar situation. Even pro bloggers get dozens and dozens of emails, which they have to personally respond to every day. Check out what Neil Patel says about the emails he receives every day. He gets an average of 207 blog emails in a day. I don’t even know how he manages to go through all those emails and still work on his blogs and businesses.
Neil Patel is an example that proves that the bigger your blog gets, the more emails you’ll be receiving. So it’s very critical to start learning how to manage blog emails now while you’re still getting less than a hundred of these.
Blog emails are very important because this is where your private network starts to grow. This is where you build your stronger relationships with other bloggers, influencers, marketers, and of course with your clients and customers. Most importantly, blog emails are what you create business opportunities with for yourself as a blogger and for your blog as your business.
Being able to communicate with others through email is a higher level of communication. Sure you can chat up someone on Facebook or Twitter but emailing someone is very much different. Similar to building an email list, when someone signs up for your list, they are entrusting you with their email address and they are giving you a direct link to them. When someone responds to or sends you a personal email, you have already built that personal and direct trustworthy link with that person.
This is why I decided to get things straight with my blog email management. It’s not something that I can just ignore because most of my collaborations happen through email communications.
So far, I’m able to respond to my blog emails in 3 days max and create a lot of collaboration or business opportunities for my blog, which is now taking much of my time.
I hope you’re hungry for information because I’m sharing here every step that I took to improve my blog email management skills and with this process, you’ll be able to create more business and collaboration opportunities for your blog.
Batching is the practice of doing similar things by batch. A good example is writing all your blog posts in one day of the week. Or taking pictures for your stock photos in a day of the week. Or reading and responding to all your blog emails in a day of the week.
Of course, it’s not always in just one day of the week. That was just an example. If these are smaller tasks, you can batch them by hours in a day. For blog emails, if your business really runs around this, you can batch them twice a day–once in the morning and once in the evening. But if your blogging business doesn’t run on these, you can do what I do. Read and respond to emails twice a week.
This will help you manage your time properly and stay focused on just one task for the whole day or at least for a few hours.
Make A Note Of The Time To Get Back To Them
Do you know how annoying it is when you’re waiting for your phone to ring? Waiting for that special someone to call you? No? Well, it’s very annoying. And if you’re an impatient person, the tendency is you’d get angry after waiting for quite a while. And when that guy finally calls, you’re no longer interested.
That’s what happens when it takes you too long to respond to blog emails. The person on the other end might get disinterested. And that’s going to be a lost opportunity for you.
Receiving dozens of posts is overwhelming and sometimes even if you try to read and respond to blog emails every day, you still won’t get all of them done. It’s a little embarrassing to the person who contacted you.
So don’t make them wait.
Here’s what you can do instead. Leave them a note saying when you’ll be able to get back to them. You can place this on your contact page where that person who’s going to try to contact you will be able to see it. And when you don’t have time to respond to that blog email, they’ll be able to understand.
Remember to be specific. You can say that you can write back to them within 5 working days or maybe 10 days. Don’t just say that you’ll get back to them as soon as possible. You have to give them and yourself a due date. Not being specific to the time or day you can get back to them is as good as not responding at all. This will also put pressure on yourself to make sure that you do respond to these blog emails, which might bring huge business opportunities for your blog.
Reply To Blog Emails With Short Messages
Time is precious. If you agree with that then this step is something that you’ll definitely treasure.
I remember when I received my first email for a blog collaboration, which also got me my first $20 out of my blogging. I was so siked and excited that I didn’t know what to write. I spent almost a whole day thinking about how I should respond and I probably spent more than an hour composing my email. And I spent more time proofreading and reviewing it.
Don’t be like me. Take only 30 mins max to read and respond to an email. It’s not a blog post, so you don’t have to write over 1,000 words. The person you’re responding to most probably won’t have the time to read something that long.
So save yourself some time and respond to blog emails with short messages and don’t overthink it. Yes, you can do a grammar and spell check before sending your emails, which I think is a must, but it doesn’t have to be perfect. As long as you can convey your message in an understandable way, you can even respond with just two sentences. Just go straight to the point. The receiver at the other end will appreciate it.
You can cover more blog emails this way and be able to create more business opportunities for your blog.
You Don’t Have To Respond To Every Email
Last Sunday, I read and responded to three blog emails and read two but chucked them in the trash.
They’re not hate-emails from bashers instead they’re the type of hidden offensive emails under collaborative approaches or more popularly known as spams.
Have you ever received a spam email before? Well, get yourself ready because if you’re serious about your blog, you’ll be receiving a lot of these when the time comes.
Sometimes, these emails are going to sound really convincing because they’d be offering you so much. But you know that it’s not sincere. It looks like a copied and pasted email.
I’m big against spams. If I see one in my inbox, I’d mark it as a spam and chuck it in the trash. I won’t respond to it because it will just be a waste of my time.
By doing this, I’m able to save more time and more focus on the blog emails that are really genuine and will most likely result in business opportunities for my blog.
Always Keep In Mind To Look For Opportunities
Here’s another tip that I think you’ll be able to appreciate. If you’re using your email to do business, then treat it as such.
Yes, you can make friends with other bloggers and get to know them on a personal level but that’s only secondary. The most important thing that you need to keep in mind is that you should make business.
So when you compose your short emails, make sure that the contents will always result to making opportunities for your blog. Get serious and do business like you mean it.
Hire A Virtual Assistant
This tip is something I haven’t done yet, but I’m sharing with you anyway because you’re going to need it.
There will come a point that you’ll become successful with your blogging if you just keep at it. Can you see it now? Hurray for you. 🙂
When you get to that point, you’d most likely find yourself in a situation like Neil Patel where you’d be receiving hundreds of emails. You don’t really have to do what he’s doing and respond to these emails yourself.
If you can’t do it, don’t torture yourself and delegate it to a virtual secretary. That’s what Melyssa Griffin is currently doing right now. If you check out her contact page, you’d read that her emails are being received by her email manager wizards.
Yes, she’s not receiving her emails personally. They are still getting filtered by her assistants. So before any blog emails even reach her, the spams and the unimportant ones are already gone in the trash.
This is definitely something you can do as long as you can train an assistant to really scrutinize which blog email is not business opportunity material.
Emails are surely helpful for your blogging business. They can either make money for you or just waste a lot of your time. But with these tips, you’ll be able to manage your blog emails and even create great collaborative business opportunities for your blog.
So what was your biggest takeaway? I’d love to know what you think. Chat me up in the comment section below.